Payroll & Expenses

Outer orbit • Money

Run payroll for employees and contractors in the U.S. and Colombia — accurately, compliantly, and on time. Bonded through Essentials and connected to HR, Jobs, Commissions, Invoicing, and Contractor Compliance.

Workforce & Pay Profiles

Hourly, salary, commission-eligible, contractor. Multiple schedules (weekly, bi-weekly, semi-monthly, monthly).

Earnings & Deductions

Base pay, overtime, bonuses, commissions, allowances, reimbursements, garnishments.

US Payroll Rules

Federal/state/local taxes, FICA, FUTA/SUTA mapping. W-4 capture, pay stubs, year-end W-2 and 1099 totals/export.

Colombia Payroll Rules

EPS, Pensión, Fondo de Solidaridad; employer ARL, CCF, SENA, ICBF. Desprendible de nómina & certificados.

Withholding & Retenciones

Contractor retención en la fuente (CO) and 1099 totals (US). Rules tied to contract type and services.

Approvals & Controls

Maker–checker approvals, variance checks (this vs. last cycle), exception lists, role-based permissions.

Disbursements

Employees via ACH (US) and local transfers (CO). Contractors via bank transfer; optional wallets (Nequi/Daviplata).

Compliance Gates

Block contractor payouts when compliance is missing; override with reason codes and audit trail.

Reporting & GL

Totals by payroll/org/person; tax/contribution summaries; GL mapping and exports (CSV/Excel/JSON).

Audit & History

Immutable log of inputs, rule versions, overrides, payouts, and approvals.

Connected to your nucleus

Essentials is the bond. Identity, directory, billing, notifications, and audit keep payroll inputs and outputs consistent across modules.

Money ↔ Payroll & Expenses

Billing & SubscriptionsNotificationsAudit

One pipeline from earnings to disbursement to ledger — predictable cash out and clean books.

People ↔ HR Management

Identity & AccessUnified Directory

Employees and contractors inherit roles, departments, and eligibility from a single source of truth.

Work ↔ Job Management

Docs & Support

Allocate labor to jobs/projects; import approved time/milestones as earnings lines.

Sales ↔ Commissions (Premium)

Notifications

Approved commissions flow in as earnings; eligibility can depend on collected revenue.

Compliance ↔ Contractor Compliance

Identity & AccessDocs & Support

Gates contractor payouts until EPS/ARL/PILA (CO) or W-9 (US) checks are satisfied.

Customers ↔ Invoicing & Payments

Billing & Subscriptions

Optional: contractor payouts released only after the client invoice is collected.

A typical run

From inputs to disbursement to books — one cycle, many safeguards.

Sync

Pull new hires/terms, approved time, PTO, and commissions from HR/Jobs/Commissions.

Pre-checks

Detect missing data, compliance holds, and unusual variance before calculating.

Gross-to-Net

Locale-aware rules compute earnings, deductions, taxes, and employer contributions.

Review

Variance checks and exception lists drive a focused review; comments stay on the run.

Approve

Maker–checker approvals with access logging and reason-coded overrides.

Disburse

Generate payment files/connectors; issue pay stubs and artifacts automatically.

Post

Reports and GL export; year-to-date updates and immutable audit trail.

Release path

Phase 2 — Target: Sep 2026

Phase 1 (Operational): pay profiles, schedules, gross-to-net (US/CO basics), bank file export, pay stubs
Phase 2 (Controls): connectors for disbursements, approvals/variance alerts, enhanced parafiscales & state nuances
Phase 3 (Filing Assist): year-end packs (W-2/1099 & CO certificates), contractor withholding automation, GL posting

Payroll & Expenses relies on Essentials for identity, directory, billing, notifications, and audit. Country coverage begins with the U.S. and Colombia, including EPS/Pensión/ARL and contractor retenciones in Colombia, and W-2/1099 artifacts in the U.S.